“Best regards” is one of the most commonly used email sign-offs in English. It’s polite, safe, and professional—but because it’s used so often, it can feel generic, repetitive, or impersonal, especially if you write emails frequently.
In modern communication (especially in 2026’s professional and digital-first world), choosing the right closing matters. Your sign-off can reflect your tone, relationship, professionalism, and personality. That’s why many writers, students, and professionals look for better, warmer, or more specific alternatives to “best regards.”
When Should You Use These Alternatives?
Use alternatives to “best regards” when:
- You want to sound more friendly or more formal, depending on context
- You write emails frequently and want to avoid repetition
- The relationship is casual, professional, or ongoing
- You want your message to feel warmer, clearer, or more confident
- You’re writing to international or ESL readers
⚠️ Avoid overly casual sign-offs in legal, academic, or highly formal emails unless appropriate.
33+ Other Ways to Say “Best Regards”
1. Kind regards
Meaning: A polite and slightly warmer version of “best regards.”
Usage: Professional and semi-formal emails.
Tip: Safe choice when unsure about tone.
Example: Kind regards,
Sarah
2. Warm regards
Meaning: Friendly and welcoming closing.
Usage: When you have an established relationship.
Tip: Adds a personal touch without being casual.
Example: Warm regards,
James
3. Sincerely
Meaning: Formal and respectful sign-off.
Usage: Business, academic, or official emails.
Tip: Best for first-time or formal communication.
Example: Sincerely,
Dr. Khan
4. Yours sincerely
Meaning: Traditional formal closing.
Usage: Formal letters and applications.
Tip: Common in British English.
Example: Yours sincerely,
Emma Brown
5. Respectfully
Meaning: Shows high respect.
Usage: Emails to older people, authorities, or officials.
Tip: Use when hierarchy matters.
Example: Respectfully,
Ali
6. With appreciation
Meaning: Expresses gratitude.
Usage: Thank-you or follow-up emails.
Tip: Ideal after receiving help.
Example: With appreciation,
Nina
7. Many thanks
Meaning: Friendly gratitude-based sign-off.
Usage: Casual professional emails.
Tip: Pairs well with short emails.
Example: Many thanks,
Tom
8. Thanks again
Meaning: Repeated appreciation.
Usage: After ongoing help or support.
Tip: Avoid in very formal emails.
Example: Thanks again,
Laura
9. Best wishes
Meaning: Polite and friendly closing.
Usage: Semi-formal and personal emails.
Tip: Softer than “best regards.”
Example: Best wishes,
Daniel
10. All the best
Meaning: Warm and positive sign-off.
Usage: Friendly professional communication.
Tip: Sounds natural and human.
Example: All the best,
Maya
11. With best wishes
Meaning: Polite and slightly formal goodwill.
Usage: Emails with positive intent.
Tip: Good for long-term contacts.
Example: With best wishes,
Robert
12. Cordially
Meaning: Formal friendliness.
Usage: Business or diplomatic emails.
Tip: Sounds professional but not cold.
Example: Cordially,
Anna
13. Yours truly
Meaning: Traditional and respectful closing.
Usage: Formal correspondence.
Tip: Less common but still valid.
Example: Yours truly,
Michael
14. With gratitude
Meaning: Deep appreciation.
Usage: Thank-you or support emails.
Tip: More emotional than “thanks.”
Example: With gratitude,
Sophia
15. Much appreciated
Meaning: Casual appreciation.
Usage: Short professional messages.
Tip: Keep the email brief.
Example: Much appreciated,
Alex
16. Cheers
Meaning: Friendly and informal closing.
Usage: Casual or international work emails.
Tip: Avoid in formal settings.
Example: Cheers,
Ben
17. Best
Meaning: Shortened version of “best regards.”
Usage: Modern professional emails.
Tip: Minimal and efficient.
Example: Best,
Lena
18. Thanks
Meaning: Simple gratitude.
Usage: Informal professional emails.
Tip: Works well with requests.
Example: Thanks,
Omar
19. With respect
Meaning: Emphasizes politeness.
Usage: Formal or sensitive communication.
Tip: Use carefully to avoid stiffness.
Example: With respect,
Hassan
20. Faithfully
Meaning: Formal and traditional.
Usage: When recipient’s name is unknown.
Tip: Common in formal letters.
Example: Yours faithfully,
The Team
21. Looking forward
Meaning: Shows anticipation.
Usage: Follow-ups and next-step emails.
Tip: Pair with future action.
Example: Looking forward,
Emily
22. With warm thanks
Meaning: Friendly appreciation.
Usage: Positive professional emails.
Tip: Adds warmth to gratitude.
Example: With warm thanks,
David
23. Take care
Meaning: Friendly concern.
Usage: Casual emails.
Tip: Not suitable for formal business.
Example: Take care,
Rachel
24. With kind regards
Meaning: Polite and respectful.
Usage: Formal yet friendly emails.
Tip: Great all-purpose option.
Example: With kind regards,
Imran
25. Best of luck
Meaning: Encouraging sign-off.
Usage: Supportive or motivational emails.
Tip: Use when someone needs encouragement.
Example: Best of luck,
Sara
26. With sincere thanks
Meaning: Honest gratitude.
Usage: Professional thank-you messages.
Tip: Sounds genuine and respectful.
Example: With sincere thanks,
Jonathan
27. Until then
Meaning: Indicates future contact.
Usage: Ongoing conversations.
Tip: Works best in email threads.
Example: Until then,
Maria
28. Gratefully
Meaning: Strong appreciation.
Usage: Formal gratitude emails.
Tip: More formal than “thanks.”
Example: Gratefully,
Paul
29. With thanks and regards
Meaning: Combination of respect and gratitude.
Usage: Balanced professional emails.
Tip: Useful when unsure of tone.
Example: With thanks and regards,
Ayesha
30. In appreciation
Meaning: Polite thank-you.
Usage: Business correspondence.
Tip: Short and professional.
Example: In appreciation,
Noah
31. Stay well
Meaning: Friendly care-focused closing.
Usage: Casual emails.
Tip: Popular in modern communication.
Example: Stay well,
Kate
32. With my best
Meaning: Personal goodwill.
Usage: Semi-formal relationships.
Tip: Sounds warm and human.
Example: With my best,
Ryan
33. All my best
Meaning: Friendly and sincere.
Usage: Long-term contacts.
Tip: Less formal but respectful.
Example: All my best,
Zara
34. Thank you kindly
Meaning: Polite appreciation.
Usage: Professional requests.
Tip: Sounds courteous and respectful.
Example: Thank you kindly,
Chris
35. With continued thanks
Meaning: Ongoing appreciation.
Usage: Repeated collaboration.
Tip: Best for long-term projects.
Example: With continued thanks,
Fatima
Bonus: Professional Alternatives for Emails
- Best (modern and efficient)
- Kind regards (safe and professional)
- Sincerely (formal and traditional)
- Warm regards (friendly professionalism)
Final Writing Tips
- Match your sign-off with the email’s tone and purpose
- Use formal closings for first-time or official emails
- Avoid casual phrases in legal or academic writing
- Stay consistent with your professional image
- When unsure, “Kind regards” is always safe
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