“I am reaching out to you” is a common and polite phrase used in emails, messages, and professional communication. It simply means you are contacting someone for a reason—to ask, inform, follow up, or start a conversation.
While the phrase is perfectly correct, it has become overused, especially in professional emails and LinkedIn messages. Using the same wording repeatedly can make your message sound generic, robotic, or less personal.
That’s why learning alternative ways to say “I am reaching out to you” is useful. The right alternative can help you sound more natural, confident, professional, friendly, or even warm, depending on the situation.
In this article, you’ll find 30+ clear and practical alternatives, each explained with meaning, usage tips, and examples—perfect for students, professionals, and ESL learners.
When Should You Use These Alternatives?
Use alternatives to “I am reaching out to you” when:
- You want your emails or messages to sound less repetitive
- You’re writing in a professional or semi-formal setting
- You want to match the tone (formal, friendly, casual, polite)
- You’re contacting someone for the first time
- You want to sound more confident and direct
⚠️ Tip: Avoid overly casual phrases in formal business or legal communication unless you know the recipient well.
30+ Other Ways to Say “I Am Reaching Out to You”
1. I am contacting you
Meaning: A direct and neutral way to say you are getting in touch.
Usage: Formal or professional communication.
Tip: Safe choice for emails and official messages.
Example: I am contacting you regarding the upcoming meeting.
2. I wanted to get in touch
Meaning: A polite and friendly way to initiate contact.
Usage: Semi-formal or casual settings.
Tip: Sounds warmer than “reaching out.”
Example: I wanted to get in touch to discuss your feedback.
3. I’m writing to you
Meaning: Clearly states the act of writing.
Usage: Emails and letters.
Tip: Simple and professional.
Example: I’m writing to you to follow up on our conversation.
4. I’m reaching out regarding…
Meaning: Specifies the reason for contact.
Usage: Professional emails.
Tip: Always add the purpose right after.
Example: I’m reaching out regarding your recent application.
5. I’d like to connect with you
Meaning: Expresses interest in communication or networking.
Usage: Professional networking or LinkedIn.
Tip: Sounds friendly and modern.
Example: I’d like to connect with you to explore potential collaboration.
6. I wanted to follow up
Meaning: Refers to continuing a previous conversation.
Usage: After no response or past interaction.
Tip: Use politely to avoid sounding pushy.
Example: I wanted to follow up on my previous email.
7. I’m getting in touch to…
Meaning: Casual way to explain why you’re contacting.
Usage: Semi-formal emails.
Tip: Good balance of friendly and professional.
Example: I’m getting in touch to confirm the schedule.
8. I’m writing regarding…
Meaning: Introduces a specific topic.
Usage: Formal writing.
Tip: Keep it concise.
Example: I’m writing regarding the updated policy.
9. I wanted to reach out personally
Meaning: Adds a personal tone to your message.
Usage: Relationship-building communication.
Tip: Use when sincerity matters.
Example: I wanted to reach out personally to thank you.
10. I’m contacting you to inform you
Meaning: States the purpose clearly.
Usage: Formal notifications.
Tip: Best for official updates.
Example: I’m contacting you to inform you about the changes.
11. I’m touching base with you
Meaning: Casual check-in.
Usage: Workplace or friendly professional emails.
Tip: Avoid in very formal contexts.
Example: Just touching base with you about the deadline.
12. I’d like to discuss
Meaning: Indicates a conversation or exchange of ideas.
Usage: Professional discussions.
Tip: Works well for meetings.
Example: I’d like to discuss the next steps.
13. I’m writing to inquire
Meaning: Used when asking for information.
Usage: Formal inquiries.
Tip: Polite and professional.
Example: I’m writing to inquire about the program details.
14. I wanted to ask about
Meaning: Friendly way to ask a question.
Usage: Semi-formal or casual emails.
Tip: Sounds approachable.
Example: I wanted to ask about your availability.
15. I’m checking in
Meaning: Casual follow-up phrase.
Usage: Informal or internal communication.
Tip: Keep it short.
Example: I’m checking in to see if you received my message.
16. I’m writing on behalf of…
Meaning: Contacting someone for another person or organization.
Usage: Formal or corporate communication.
Tip: Clearly state who you represent.
Example: I’m writing on behalf of the marketing team.
17. I wanted to bring to your attention
Meaning: Highlights important information.
Usage: Professional or formal messages.
Tip: Use sparingly.
Example: I wanted to bring this issue to your attention.
18. I’m reaching out to ask
Meaning: Softens a request.
Usage: Requests and favors.
Tip: Polite and non-demanding.
Example: I’m reaching out to ask for your advice.
19. I’d like to follow up with you
Meaning: Polite continuation of previous contact.
Usage: Professional follow-ups.
Tip: Add context for clarity.
Example: I’d like to follow up with you regarding our meeting.
20. I’m writing to confirm
Meaning: Verifies information.
Usage: Formal confirmation emails.
Tip: Be clear and specific.
Example: I’m writing to confirm our appointment.
21. I wanted to let you know
Meaning: Informal way to share information.
Usage: Friendly or semi-professional messages.
Tip: Sounds natural and relaxed.
Example: I wanted to let you know the files are ready.
22. I’m contacting you about
Meaning: States the topic clearly.
Usage: Professional communication.
Tip: Straightforward and safe.
Example: I’m contacting you about your recent request.
23. I’d like to reach out
Meaning: Polite initiation of contact.
Usage: Formal or semi-formal emails.
Tip: Pair with purpose.
Example: I’d like to reach out to discuss the proposal.
24. I’m writing to follow up
Meaning: Clear follow-up phrase.
Usage: Professional emails.
Tip: Don’t overuse.
Example: I’m writing to follow up on our discussion.
25. I wanted to check with you
Meaning: Seeking confirmation or input.
Usage: Casual professional tone.
Tip: Sounds cooperative.
Example: I wanted to check with you before proceeding.
26. I’m getting back to you
Meaning: Responding after some time.
Usage: Replies and updates.
Tip: Acknowledge the delay if needed.
Example: I’m getting back to you regarding your message.
27. I’d like to inform you
Meaning: Formal way to provide information.
Usage: Official emails.
Tip: Keep it professional.
Example: I’d like to inform you of the final decision.
28. I’m writing to request
Meaning: Formal request phrase.
Usage: Professional or academic writing.
Tip: Add politeness markers.
Example: I’m writing to request additional information.
29. I wanted to reach out about
Meaning: Friendly introduction to a topic.
Usage: Semi-formal emails.
Tip: Sounds natural.
Example: I wanted to reach out about the upcoming event.
30. I’m initiating contact to
Meaning: Very formal way to start communication.
Usage: Legal or official contexts.
Tip: Use only when needed.
Example: I’m initiating contact to discuss contractual terms.
31. I’m writing to share
Meaning: Used when providing updates or news.
Usage: Professional or friendly emails.
Tip: Clear and positive.
Example: I’m writing to share some good news.
Bonus: Professional Email Starters Using These Alternatives
- I’m writing to follow up on our last conversation.
- I wanted to get in touch regarding your recent inquiry.
- I’m contacting you to confirm the next steps.
- I’d like to connect with you about a potential opportunity.
- I’m reaching out to ask for your guidance.
Final Writing Tips
- Match the tone of your phrase to the situation
- Avoid repeating the same opening line in every email
- Keep your purpose clear and specific
- Use formal alternatives in professional settings
- Choose friendly phrases when building relationships
- When unsure, simple and direct wording is best
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